Documentation, part 1:
Finding good images and documenting
There are a number
of good reasons to use images in your term paper--especially
to make it clear to your reader what you're talking about. You
should plan on inserting the images into the text of your paper
in a way that will be the most helpful to your reader. Then,
of course, you must say where the images came from.
- Finding good images
is increasingly simple. A
good place to start is the image source page of this website.
- There is no universally
accepted format for captions of images. Choose a format, and use it consistently
throughout your paper. For example, you could put your source
within the caption of an image, or you could put it in a footnote
or end note.
- Documenting images. The Library at Dickenson College,
Carlisle PA has a helpful online guide for image documentation.
- Be sure to keep
a careful record of the sources of the images you decide to use in your
paper. Even though your image documentation may read: "Image
source: Metropolitan Museum of Art," it's wise to keep a
note of the specific URL of the image on the Metropolitan Museum's
website, as this will save time later. You'll find this task
much easier if you follow one of these methods: a) put a
thumbnail image and a URL and link in a section of your records
on Microsoft OneNote, or b) If you
are familiar with PhotoShop, put this information in the File
Info field of each image. (Choose File on the navigation bar
near the top of the PhotoShop screen, and then in the drop down
menu choose File Info, and proceed from there.)
- Check with your
professor to confirm, but it will probably be fine to use the
names of well-known image sources, such as those listed in the image source page of this website.
The links lead either to the log-in page (ArtStor) or directly
to the "collections" pages where you may search for
and download images for personal and scholarly use. Remember
that for any use other than the "fair use" of images, such as using them
in an unpublished term paper or in a classroom presentation (NOT
posted a publicly accessible website) you will need to check
For less well-known
online sources--ones you might encounter through a Google image
search--include the URL and the date you accessed the image.
- For images scanned
from a book, Check
with your professor to confirm, but it will probably be fine
to use full documentation, as you would in a footnote.
- Bibliography: Include in your Bibliography
a section called "Image Sources," and present a simple
list of your sources, with URLs for the main page (or main "collections"
page) of such sites as ArtStor, etc. Include citations for books
from which you scanned images.
- If you write a
paper that is accepted for publication, you'll need a detailed acknowledgement
of sources, and also will need to arrange for licensing and the
payment of any fees. So be sure to keep a careful record of
your image sources.
© Jan Mainzer